How to Enable Nova on a Job
Step-by-step guide to enable Nova AI-powered candidate scoring on your job postings and understand the auto-disable system.
This guide walks you through enabling Nova (AI-powered candidate scoring) on your job postings and understanding how the auto-disable system works.
Prerequisites
Before enabling Nova on a job:
- Nova Access: Your company must have Nova enabled
- Job Status: Job must be actively recruiting (Published or Internal status)
- Plan Limits: Check your current usage against your plan limits
Step-by-Step Guide
1. Navigate to Your Job
- Go to your company dashboard
- Select the job posting you want to enable Nova on
- Click on the job to view details
2. Enable Nova
- Look for the "Enable Nova" toggle or button
- Click to enable Nova for this job
- Confirm the action if prompted
3. Verify Nova is Active
Once enabled, you should see:
- Nova status indicator showing "Active" or "Enabled"
- Processing status updates as applications are reviewed
- Nova scores appearing on new applications
Understanding Auto-Disable
Nova includes automatic job management to help control costs and keep your jobs list clean.
License Expiry Auto-Disable
What it is: Each job gets a license when Nova is enabled, with duration based on your plan's billing cycle.
How it works:
- Monthly plans: 30-day license
- Quarterly plans: 90-day license
- Yearly plans: 365-day license
What happens: When a license expires, Nova automatically stops processing new applications for that job. You'll receive a notification email and can re-enable anytime.
Inactivity Auto-Disable
What it is: Jobs that don't process applications for 30 days (configurable) are automatically disabled.
How it works:
- Nova tracks when each job last processed an application
- After the inactivity threshold, the job is auto-disabled
- You'll receive a notification email
What counts as activity:
- Successfully processing candidate applications
- Generating scores or interview questions
- Any candidate evaluation through Nova
Managing Auto-Disabled Jobs
Re-enabling Jobs
- Go to your jobs dashboard
- Look for jobs marked as "Auto-Disabled"
- Click "Re-enable" on any job you want to restore
- Nova immediately starts processing applications again
Viewing Auto-Disable Status
Your dashboard shows:
- Current Nova status for each job
- Reason for auto-disable (license expiry or inactivity)
- Last activity timestamps
- Re-enable options
Best Practices
Proactive Management
- Monitor Usage: Regularly check your Nova dashboard
- Clean House: Manually disable Nova for filled positions
- Stay Active: Ensure jobs with Nova enabled are actively recruiting
- Plan Ahead: Consider your plan limits when enabling Nova on multiple jobs
Cost Management
- Strategic Enabling: Only enable Nova for jobs you're actively recruiting for
- Regular Review: Disable Nova for paused or filled positions
- Re-enable When Needed: Jobs can always be re-enabled when recruiting resumes
Troubleshooting
Common Issues
Nova Not Enabling:
- Check your plan limits and current usage
- Verify the job is in Published or Internal status
- Contact support if issues persist
Job Auto-Disabled Unexpectedly:
- Check if the job's license expired
- Verify recent application activity
- Review auto-disable notification emails
Applications Not Being Scored:
- Verify Nova is enabled and active
- Check that applications are coming through properly
- Monitor for any error notifications
Getting Help
Dashboard Resources:
- Real-time usage and billing information
- Job status indicators and history
- Re-enable options for auto-disabled jobs
Email Notifications:
- Auto-disable notifications include dashboard links
- Contact information for additional support
Support Channels:
- Dashboard help sections
- Account manager for plan-related questions
- Technical support for integration issues
Frequently Asked Questions
Q: What happens to existing applications when Nova is enabled? A: Nova will process and score existing applications in addition to new ones coming in.
Q: Can I re-enable a job after it's auto-disabled? A: Yes, jobs can be re-enabled anytime from your dashboard. This starts a new license period if it was disabled due to license expiry.
Q: Does auto-disable affect my ATS or job posting? A: No, auto-disable only affects Nova's AI processing. Your job remains active in your ATS and continues receiving applications normally.
Q: How do I know when a job will be auto-disabled? A: You can see job status and last activity information in your dashboard. License expiry dates are calculated from when Nova was enabled.
Q: Can I change the auto-disable settings? A: Basic settings can be configured by your account administrator. Contact your account manager for custom configurations.
Q: What if I don't want auto-disable for my company? A: License expiry is part of the plan structure and ensures fair usage. Inactivity auto-disable can be configured by your account manager based on your needs.
Next Steps
After enabling Nova:
- Monitor Performance: Watch how Nova scores align with your hiring decisions
- Adjust Criteria: Use Nova's feedback to refine your job criteria if needed
- Scale Usage: Enable Nova on additional jobs as needed
- Stay Informed: Keep an eye on usage and auto-disable notifications
Nova is designed to enhance your hiring process while providing automatic management to keep costs predictable and your job list organized. Jobs can always be re-enabled when you need them, giving you complete flexibility in managing your recruiting workflow.