Nova Documentation
Account

User Roles & Permissions

Complete guide to managing team members, roles, and access permissions in your Nova organization.

🎯 Team Management Overview

Role-Based Access: 5 distinct roles with granular permissions
Smart Controls: Built-in protections and permission validation
Instant Updates: Role changes reflect immediately across Nova

Manage your Nova team with enterprise-grade role-based access controls. Assign the right permissions to the right people for secure, efficient collaboration.

User Roles & Access Levels

Full system access including:

  • Team management (invite, remove, change roles)
  • Company settings and integrations
  • Complete Nova feature access
  • Billing and invoice management
  • All candidate and job data

Perfect for company founders and executives who need unrestricted access.

System management without billing:

  • Team management (invite, remove, change roles)
  • Company settings and integrations
  • Complete Nova feature access
  • All candidate and job data
  • No billing or invoice access

Ideal for HR leads and technical administrators.

Billing-focused access only:

  • View team members (read-only)
  • Billing and invoice management
  • Usage tracking and analytics
  • Payment method management
  • No Nova features or candidate data

Designed for finance teams who need billing oversight.

Full Nova features without admin:

  • All Nova hiring features
  • Candidate scoring and analytics
  • Job management and criteria
  • Talent pool and search
  • View team members (read-only)

Perfect for recruiters and hiring managers.

Read-only access:

  • View candidate information
  • Access analytics and reports
  • See job data and scores
  • View team members
  • No editing or management capabilities

Great for stakeholders who need visibility without editing permissions.

Managing Your Team

Inviting Team Members

Go to Team in your Nova dashboard

Click "Invite Team Member"

Enter email address and select role

Send invitation with secure link

Role Management

Who can change roles:

  • Owners can change any role
  • Admins can change roles (except other Owners/Admins)
  • Other roles cannot change roles

How to change roles:

  1. Find team member in Team page
  2. Click role dropdown
  3. Select new role
  4. Changes apply immediately

Built-in safeguards:

  • Cannot remove the last Owner
  • Cannot demote the last Owner
  • Permission validation on all changes
  • Immediate error feedback for invalid actions

These protections prevent accidental lockouts and maintain security.

Who can remove members:

  • Owners can remove anyone (except last Owner)
  • Admins can remove non-admin roles
  • Self-removal is not allowed

Removal process:

  1. Click remove button next to member
  2. Confirm in dialog
  3. Member loses access immediately

Permission Matrix

ActionOwnerAdminAccountingRecruiterViewer
Invite members
Change roles✅*
Remove members✅*
View team

*Admins can only manage non-admin roles

FeatureOwnerAdminAccountingRecruiterViewer
Job management👁️
Candidate scoring👁️
Interview questions👁️
Talent pool👁️
Analytics👁️

👁️ = View-only access

AreaOwnerAdminAccountingRecruiterViewer
Company settings
Integrations
Billing & invoices
Usage tracking

Best Practices

Frequently Asked Questions

Pro Tip: Use the most restrictive role that still allows team members to do their job effectively. You can always expand permissions later.


Need help? Contact support for assistance with team management or role configuration questions.